TutorKhata

Effective Date: March 2026  |  Last Updated: March 2026

1. Introduction

Welcome to TutorKhata (tutorkhata.com). TutorKhata is an online tuition fee management platform designed for private tutors and tuition centres in India. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website and services.

By registering or using TutorKhata, you agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of the platform.

2. Information We Collect

2.1 Information You Provide Directly

• Full name and email address (during registration)
• Phone number (used for OTP verification via Fast2SMS)
• Tuition centre or business name
• Student names, batch details, fee records, and attendance data entered by you

2.2 Information Collected Automatically

• Browser type, device type, and operating system
• IP address and approximate location
• Pages visited and actions taken within the platform
• Session data and cookies for login management

2.3 Payment Information

TutorKhata uses Razorpay as its payment gateway for processing subscription payments. We do not store your credit card, debit card, or net banking details on our servers. All payment transactions are handled securely by Razorpay in accordance with PCI-DSS standards. Please refer to Razorpay's Privacy Policy for more information.

3. How We Use Your Information

We use the information we collect for the following purposes:

• To create and manage your TutorKhata account
• To verify your identity via OTP (phone number verification through Fast2SMS)
• To process subscription payments through Razorpay
• To provide core platform features: student management, fee tracking, attendance, and receipt generation
• To send transactional emails such as password reset links and account notifications
• To improve platform features and fix technical issues
• To respond to support requests and enquiries
• To comply with applicable laws and legal obligations

4. Data Storage and Security

Your data is stored on a secured Virtual Private Server (VPS) hosted with Hostinger, maintained with industry-standard physical and network security measures.

We implement the following security measures to protect your data:

• Encrypted HTTPS connections for all data transmission
• Password hashing using industry-standard algorithms — plain-text passwords are never stored
• Access controls limiting data access to authorised personnel only
• Daily automated database backups to prevent data loss

While we take reasonable precautions, no method of transmission or storage over the internet is 100% secure. We encourage users to keep their account credentials confidential.

5. Sharing of Your Information

We do not sell, rent, or trade your personal information to third parties. We share your data only in the following limited circumstances:

• Razorpay: To process subscription payments. Razorpay receives transaction details as required for payment processing.
• Fast2SMS: Your phone number is shared with Fast2SMS solely to deliver OTP verification messages during registration.
• Legal Requirements: We may disclose your information if required to do so by law, court order, or government authority.

Student data you enter into TutorKhata (names, fees, attendance) is used solely to provide the platform features to you. This data is never shared with third parties.

6. Cookies

TutorKhata uses session cookies to keep you logged in during your session. These cookies are temporary and are deleted when you close your browser or log out. We do not use advertising or tracking cookies.

You may disable cookies in your browser settings, but doing so may affect the functionality of the platform, including your ability to stay logged in.

7. Data Retention

We retain your account and associated data for as long as your account is active or as needed to provide services. If you request deletion of your account, we will remove your personal data within 30 days, except where retention is required by law.

Student records and fee data entered by you are retained as long as your account exists and are permanently deleted upon account closure.

8. Your Rights

As a user of TutorKhata, you have the following rights regarding your personal data:

• Access: You may request a copy of the personal data we hold about you.
• Correction: You may update or correct your personal information from within your account profile.
• Deletion: You may request deletion of your account and associated data by contacting us.
• Portability: You may request an export of your student and payment data in a readable format.

To exercise any of these rights, please contact us at the email address provided in Section 11.

9. Children's Privacy

TutorKhata is intended for use by adult tutors and tuition centre operators. The platform is not directed at children under the age of 18. We do not knowingly collect personal information from minors. Student names and records entered by tutors are managed solely by the registered tutor account holder.

10. Third-Party Services

TutorKhata integrates with the following third-party services. Their use of your data is governed by their own privacy policies:

• Razorpay (Payment Gateway) — razorpay.com/privacy
• Fast2SMS (SMS OTP Service) — fast2sms.com
• Google (Gmail SMTP for transactional emails)

We are not responsible for the privacy practices of these third-party services and encourage you to review their respective policies.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us at:

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our services or legal requirements. When we do, we will update the effective date at the top of this page. Continued use of TutorKhata after any changes constitutes your acceptance of the updated policy.